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LiveWorkTravelJapan
Jan 31, 20233 min read

I lost my Residence Card, what do I do?

Reissuing a Residence Card in Japan.

If you need to replace your Residence Card due to loss, theft, damage, or just a renewal. This blog post provides a guide to help you understand the requirements and procedures for reissuing a Residence Card in Japan.


1. Residence Card Reissuance in Case of Loss or Theft

If you have lost your Residence Card or it has been stolen, you must notify the Immigration Bureau and follow the necessary procedure within 14 days of discovering the fact.


If you are abroad, you should contact the nearest Japanese embassy or consulate. They will be able to provide you with the necessary forms and instructions for obtaining a replacement card. You can find the nearest embassy or consulate in your country on this website: https://www.mofa.go.jp/about/emb_cons/over/index.html


Documents Required:

  • Application for Reissuance of a Residence Card (lost) (Form available from the Immigration Bureau) http://www.immi-moj.go.jp/english/tetuduki/kanri/shyorui/15.html

  • An ID photo (4 x 3 cm, taken within three months prior to the date of application)

  • Passport (Original)

  • Document to certify the loss or theft of your Residence Card (e.g., a loss notification certificate or theft report certificate)

    • If you are unable to submit a certificate, prepare a document explaining the reason for the loss and the details.

The application process is free of charge. Submit the above documents to the Immigration Bureau in your area.

Reference:


2. Reissuance of a Residence Card in Case of Damage

If your Residence Card is badly damaged (e.g., broken in half, soiled, or defaced), you should apply for reissuance as soon as possible.

Documents Required:

The application process is free of charge. Submit the above documents to the Immigration Bureau in your area.

Reference:

3. Reissuance of a Residence Card in Renewal

To obtain a new residence card for optional renewal, visit the Immigration Bureau and submit the following items:

  • Application form for optional renewal of a Residence Card, available from the Immigration Bureau.

  • A recent passport photo (4 x 3 cm taken in the last 3 months).

  • Original passport.

  • Original Residence Card or Alien Registration Card.

  • A processing fee of ¥1,600 in revenue stamps, which can be purchased at post offices or convenience stores. Submit the above documents to the local Immigration Bureau in charge of your residency.

Reference:


It is important to keep in mind that being without a gaijin card can cause inconvenience, as should be carried with you at all times while in Japan and it is also a necessary document for identification for many institutions in Japan. It is also a good idea to have a copy of the card or take a photo of the card before travelling, in case of loss or theft.



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